ROTD
Responsibilities While on a RAP
Crew Scheduling should not call you before your RAP begins; however, the Contract does not prohibit them from doing so. If they call you before your RAP begins, you are not required to answer or return the call.
Acknowledgement
At the start of your RAP, you are responsible to check your schedule and acknowledge an award/assignment given before your RAP starts.
- Exception: RAP A is not required to check their schedule before their RAP starts (Scheduling will always call RAP A reserves, regardless if the award/assignment was given before or during their RAP)
- Scheduling is required to call when giving an award/assignment during a RAP (all RAPs)
Scheduling's Assignment Limitations
What's the worst they can do to me?
The sequence report time of an assignment may be no later than 2-hours after your RAP ends, but Scheduling must call you during your 12-hour RAP with the assignment.
How much time do I have to report after Scheduling contacts me?
After speaking with Crew Scheduling, you have two hours (three hours in co-terminal bases) to report for an assignment.
- After the start of your RAP, Scheduling will always make positive contact.
- Once Scheduling has initiated the first call and left a voicemail, you have 15 minutes to return the call or acknowledge via Crew Portal.
- Once acknowledged, the 2 hour (3 hour co-terminal bases) clock starts.
Example: Adam is a reserve in ORD and his RAP B started at 0600 HBT. Scheduling called Adam at 0700 HBT to give him a sequence assignment. Adam has until 0715 HBT to acknowledge the sequence. If Adam calls Scheduling back and makes positive contact with a Scheduler at 0710 HBT, Adman’s 2 hours to report starts at 0710 HBT, resulting in a 0910 HBT report.
- Your report time may be after the sequence report time; however, your duty day begins at the report time of the sequence.
- If due to a late notification of an assignment, your report time is after the scheduled sequence report time, a late report (LR) automatically generates. In this case:
- A message is sent to the Base, excusing the LR.
- Check your My View/HI10M in this case to ensure the LR is removed.
- Follow up with your AFSM if the LR is not removed or excused.
- If you arrive within the allotted 2 (3) hours following notification, but the aircraft doors have closed, the assignment is removed from your schedule, and you are returned to your original RAP.
- If assigned to another sequence during your RAP, your duty day starts at the report time of the originally assigned sequence
- If unassigned, Crew Scheduling will add a RPT sequence and callout pay when your RAP ends. When a RPT sequence is added to your schedule, legal rest must follow. The legal rest period (12 hours) begins at the release time of the RPT sequence. If your next assignment is a RAP, the RAP start time will be modified.
*ASG clicks are automatically removed by FOS when an assignment is removed. Contact a Scheduling SOD to have the ASG clicks restored
What happens at the end of my RAP if they don't use me?
You are released at the end of your RAP, if unassigned. If your RAP precedes a day off (FD/GD), the RAP will end no later than 2359.
- If you would like to extend your RAP's end time, contact Crew Scheduling. If you would like. RAP extensions cannot overlap your next scheduled RAP. To remove your RAP extension request, contact Crew Scheduling.
ROTD Processing
ROTD is the system that processes all sequences/standbys that open after ROTA has completed and after first going through UBL. ROTD will process any number of times a day, depending on when sequences/standbys becomes available for award/assignment for the same activity window (0200-0159). At times, ROTD will process for both today’s and tomorrow’s assignments.
Processing
How can I find out when they assigned me?
You can view the time the assignment was made by clicking your underlined employee number in the ROTD Daily Process Results.
Example: This sequence was assigned on the 29th at 7:39am.
Logic: How does ROTD process awards/assignments?
ROTD processes based on RAP, grouping, clicks, seniority and legalities
What are clicks?
ASG clicks indicate the number of times a Reserve has been assigned a sequence in ROTD, or while on Standby. One (1) ASG click is given for each calendar day in the sequence. Aggressive awards and ROTA assignments do not receive ASG clicks
Assignment and Award
When awarding/assigning a sequence ROTD will use an aggressive reserve in the earliest RAP. Next, it will assign to a non-aggressive reserve. Award and assignments will be given based on the following factors in order:
AWARD Logic Factors
RAP
RAP
Seniority
Seniority
Legalities
Legalities
vs
ASSIGNMENT Logic Factors
RAP
RAP
Grouping
Grouping
Clicks
Clicks
Seniority
Seniority
Legalities
Legalities
Assignments into FD/GD
- You cannot be assigned into a GD.
- Before assigning you into a FD, ROTD must assign all Reserves on available days and Aggressive Reserves.
- You cannot be assigned into a FD (and may refuse the assignment) if there are no days of availability where the FD can be restored. If you choose to accept the assignment, you will receive the value of the reserve day above guarantee (PNC).
- Pay associated with an assignment into a FD is pay and credit. You may have the day off restored on a mutually agreed upon date or receive the daily Reserve rate above guarantee (pay no credit). Contact Crew Scheduling within 48 hours of your return.
- The JCBA step used to make assignments is indicated on the ROTD Daily Process Report.
ROTD and Speaker Processing
- Speakers reserves are held for sequences that match their speaker qualification.
- However, once their RAP begins, they will be processed with non-speakers if they’re not available for the amount of days needed to fly sequences that require their speaker qualification.
- Keep this in mind when reading the Daily Call Out Report. It's a good idea to check if reserves ahead of you in the call out order have Speaker qualifications - it may affect the call out order.
Will ROTD assign/award to a Reserve on a RAP or a Standby?
It depends on how close to departure a sequences opens. Here are the processing steps for both cases:
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When a sequence opens within 2 hours of departure (3 hours for Co-Terminal bases), Crew Scheduling follows the logic listed below:
1. First, assign to standby if on duty or scheduled to report within 1 hour of departure.
- Assign by looking at standby report time and same terminal. If both of these are equal, then by seniority.
Example: It’s currently 1000 and Sequence 405 with a departure at 1130 comes open in position 1, 2 and 3. We have April, Brianna and Hunter on standby. The position will be assigned in the following order.
- Position 1 goes to April because she came on duty at 0900
- Position 2 goes to Brianna because she came on duty at 0930
- Position 3 goes to Hunter because he came on duty at 0945
2. Next, follow Order of Assignment 12.K.2 - flight delay may be necessary
- If the sequence is not given to a standby, the assignmnet will be given to the first reserve reached by positive contact. Scheduling is not required to wait 15 minutes for a return call when there are no available standbys.
*See Order of Assignment below
3. Finally, if sequence still not covered, assign according to Priority of Assignment (POTA)
*see POTA below
ROTD Steps of Processing
Order of Assignment
(CBA 12.K.2)
ROTD First tries to cover the sequence or standby. If ROTD was unsuccessful with Order of Assignment it will move on to Month to Month Integration. (View all steps below)
Month to Month Integration (CBA 12.R)
If ROTD was unsuccessful with Order of Assignment 12.K.2 it will move on to Month to Month Integration. If ROTD is still unsuccessful it will try Priority of Assignment (View all steps below).
Priority of Assignment
(JCBA 12.N)
If ROTD is still unsuccessful with Order of Assignment 12.K.2 and Month to Month Integration 12.R it will try Priority of Assignment (CBA 12.N) (View all steps below).
Order of Assignment (CBA 12.K.2) Processing Steps
ROTD First tries to cover the sequence or standby according to these setps:
For sequences that open more than 2 hrs prior to scheduled departure time (3 hrs+ co-terminal bases)
After running through UBL for lineholders, sequences remaining open are awarded/assigned to Reserves through ROTD in the following order
Step 2
Step 1 - Award Aggressive Reserves on available days (12.K.2.c)
Sequence & standby, double-up & multi-sequence
- In seniority order within RAP (If the sequence falls within two RAPs, the earliest RAP is processed first).
- If a reserve does not have a RAP, they will be awarded following those on a RAP based on an assumed RAP
Example: those who bid to double up but don’t have a RAP
Step 3
Step 2 - Assign Reserves in the Grouping (12.K.2.d)
- If the sequence falls within two (2) RAPs, the earliest RAP is assigned first.
- Reserves are listed in each RAP by Grouping- least to most ASG clicks, in inverse seniority order
Step 3
Step 3 - Assign Reserves from the next highest Grouping of available days (12.K.2.e)
Once the appropriate RAP is exhausted, repeat steps 1-3 with the next appropriate RAP until filled.
Step 3
Step 4 - Award Aggressive Reserves who bid to fly into FD/GD, followed by Aggressive Reserves on FD/GD (12.K.2.f)
- In Seniority order, Aggressive Reserves on a RAP first.
- Next, Aggressive Reserves already on FDs/GDs who do not have a RAP, in seniority order (with Scheduling's consent)
Step 3
Step 5 - Assign Reserves on a RAP holding a future ROTA/ROTD assignment for the next day who can operate the sequence in entirety (12.K.2.g)
- In seniority order within RAP (If the sequence falls within two RAPs, the earliest RAP is processed first).
- Future assignment is dropped
- This will not force a Reserve into a FD/GD.
Step 3
Step 6 - Assign Reserves on a RAP, assigning into 1 FD (12.K.2.h)
- In seniority order within RAP (If the sequence falls within two RAPs, the earliest RAP is processed first).
Step 3
Step 7 - Assign Reserves on a RAP, assigning into 2FDs (12.K.2.i)
- In seniority order within RAP (If the sequence falls within two RAPs, the earliest RAP is processed first).
Step 3
Step 8 - Assign Reserves on a RAP, assigning into 1 FD, holding an ETB sequence (12.K.2.j)
- In seniority order within RAP (If the sequence falls within two RAPs, the earliest RAP is processed first).
- ETB sequence is dropped, pay protection does not apply
Step 3
Step 9 - Assign Standby to a Reserve based on a RAP, followed by clicks
- Must be available for the minimum days required
Label
Step 10 - If ROTD is unable to assign sequence with Order of Assignment 12.K.2, it will try Month to Month Integration 12.Q
If ROTD was unsuccessful with Order of Assignment 12.K.2 it will move on to Month to Month Integration.
Month to Month Integration (CBA 12.S) Processing Steps
If ROTD was unsuccessful with Order of Assignment 12.K.2, it will try these steps:
Step 1 - Assign Reserves going into a lineholder month with no conflict (12.S)
Step 2
Step 2 - Assign Reserves going into a lineholder month with a conflict (12.S)
- Sequence will be dropped and pay protected
Step 3
Step 3 - Assign Standby to a Reserve going into a lineholder month
- Based on RAP, followed by clicks
If ROTD was unsuccessful with Order of Assignment 12.K.2 and Month to Month Integration 12.S it will try Priority of Assignment.
Priority of Assignment (CBA 12.O) Processing Steps
If ROTD was unsuccessful with Order of Assignment 12.K.2 and Month to Month Integration 12.Q it will try these steps:
Priority of Assignment (POTA):
The order Scheduling will use Flight Attendants to cover all sequences and standby shifts which remain open after future/daily processes (12.M.1-5)
Step 2
Step 1 - Out of Base Reserves
Sequence & standby, double-up & multi-sequence
- Open sequences/standbys will be redeveloped into new sequences/standbys that can be transferred to another base. Crew Scheduling will add deadheads prior to processing them through UBL and then ROTA/D at a new base for assignment.
- ROTA/ROTD will process the trips to avoid conflicts with GDs an where possible, FDs.
Step 3
Step 2 - Reserves on a RAP with a Previous Assignment
- In inverse seniority order, Scheduling will assign a reserve whose original assignment reports at 1200 or later and can fly the sequence without touching FDs.
- If the above is not available, the sequence will be assigned to a reserve in inverse seniority whose original assignment reports at 1200 or later and will be flown into 1 FD, then 2 FDs, until exhausted.
- If the above is not available, a previously assigned unreleased reserve that volunteered to fly into GDs/FDs, will be assigned into only the FD.
Step 3
Step 3 - Inbound Reserve
- If the above is not available, at the option of Crew Scheduling, assign to an inbound reserve who is legal and available.
- If this is happening to you, be sure to verify that Scheduling has exhuasted all previous steps from Order of Assignment (12.k.2), Month to Month Integration (12.Q) and Steps 1 & 2 in POTA (12.M) first.
Step 3
Step 4 - Reserve on FD
- If above is not available, then assign in inverse seniority order to a Reserve on a FD.
- A reserve that has been released and is on a FD is not required to answer a call from Scheduling.
Step 3
Step 5 - Lineholder on Days Off
- If the above is not available, Scheduling will assign remaining open sequences in inverse seniority order to a lineholder who is on a day off.
- However, the following rules will be applicable to assignment:
- Sequences will not be assigned to a lineholder who is on vacation or day(s) off that touches vacation.
- A lineholder cannot be involuntarily assigned more than twice per bid period.
- Scheduling can only call the lineholder’s contact number when making an involuntary assignment.
- Remember, you are not required to answer a call from Scheduling on your day off.
ROTD Bidding (Aggressive)
- Aggressive (daily) Bidding for a Specific Sequence
- Aggressive (daily) Bidding for a Generic Sequence (ex. Any LHR layover)
- Aggressive (daily) Bidding for a Standby
Waives to allow down to FAR minimum rest between sequences.
Allows you to be awarded into a FD /GD without reinstatement of day
Why would you use it?
- Maybe you are looking to time out and don't mind working a bit into a FD / GD if that means you are finished for the month.
- Maybe you are looking for a specific trip in Open Time that goes into an FD / GD.
If coming in from another sequence. Used to allow 2 sequences in a single calnedar day, separated by legal rest.
* May need to use other waivers to be awarded.
Why would you use this?
- Commuters looking to avoid spending the night in a hotel between sequences
- Maybe youare trying to time out and want to pack in as much time as possible.
- Maybe there is a specific sequence in Open Time that you would like, departing on the same day that you return from current sequence.
Allows you to be awarded consecutive RAPs with less than 11 Hours between.
If operational need doesn't require assigning RAPs with less than 11 hours between, ROTA will ensure that you have this time between consecutive RAPs.
Under these circumstances you would need to waive the 11 hours between.
Example: To get a RAP B starting at 6am after serving a RAP D that ended at 3am - you would need to waive.
Q. What is a modified RAP?
A. When you are released from a sequence you will have at least the contractual 12 hours rest before you can be assigned a RAP. If you are not legal for a full RAP, you can request a modified start time to your RAP.
Q. If I am not legal for a full RAP, how can I bid for a modified RAP?
A. If you would like a modified RAP, bid like you normally would for any full RAP in the future bid section. A RAP will be modified based on the release time of your previous sequence plus applicable home based rest (HBR).
Q. Can I be assigned a modified RAP?
A. No, if you have not bid for a ROTA future RAP, you cannot be assigned a modified RAP. If you have not bid or have a standing bid for a RAP, they will not be considered a bid for a modified RAP.
Q. If I don’t bid but am legal for a full RAP will I be assigned a RAP?
A. Yes, you can be assigned a full RAP for which you are legal.
Q. If I bid for RAP A with a daily bid but I am not legal for a full RAP A, what will I be assigned?
A. You will be assigned a full RAP that you are legal for. Your bid for RAP A is a request for that RAP. Crew Scheduling may agree to award RAP A with a modified start time.
- Example: FA has a daily bid for RAPs A, B, D, C. RAP A begins at 0200 however, FA’s rest does not end until 0400. Crew Scheduling may award you RAP A with a modified start time of 0401 or the full RAP B.
Q. If I bid for a RAP and am not legal for any full RAP’s, what will be the start time of the modified RAP?
A. The start time will be the point that you become legal at the end of your rest.
Example: If you are released from your sequence at 0600 but have placed a bid in ROTA and the last available RAP is from 1400 – 0200 that day, your modified RAP would be from 1800 (following 12 hours home rest) until 0200.
Q. If I’m not legal for a full RAP and do not request a modified RAP, what happens?
A. You cannot be assigned a modified RAP if you did not bid for a RAP in your daily bids. You will not be assigned a RAP and do not need to remain contactable to crew scheduling.
Q. I was awarded a full legal RAP and I am no longer legal for the full RAP due to actual operations, scheduled rest, or rescheduling, what happens?
A. If you have already been awarded or assigned a RAP, Crew Scheduling will adjust the start time of the RAP without contacting the FA. You may call to request assignment to a later full RAP and Crew Schedule will move you to the next full RAP.
Q. If I will no longer be legal for RAP D due to actual operations, scheduled rest, or rescheduling, what happens?
A. If you become illegal for the full Rap D due to the above situations, Crew Schedule will remove you from the RAP.
- Notes: You are required to review and acknowledge all assignments/awards one hour after release from your first sequence and no later than the original start time of your RAP. If you have not confirmed by the original start of your RAP, Crew Scheduling will call and you will have 15 minutes to confirm. If there is still no acknowledgement of the assignment after 15 minutes, you will be given a missed trip by Crew Scheduling.
Q. If I was assigned a sequence on my RAP tomorrow, and am no longer legal, what happens?
A. If you are no longer legal for your start of your RAP and were already assigned a sequence or standby shift within that RAP, you will not be removed from that assignment unless requested. You can request to be removed from the sequence or standby for contractual rest, if applicable. However you won’t be pay protected for the sequence. You may call to request assignment to a later full RAP and Crew Schedule will move you to the next full RAP.
ROTD Waivers
- Allows you to waive to go over 35 hours in 7 calendar days.
- Only applied if you are awarded a sequence that puts you over 35/7
- Once applied, it is waived for the remainder of the contractual month.
- Why would you use it?
- Maybe you are trying to time out.
- Maybe you are looking for a specific trip that would put you over 35/7.
Waives to allow down to FAR minimum rest between sequences.
Allows you to be awarded into a FD /GD without reinstatement of day
Reserve’s have the option to fly on or into their days off. This can be set as a bid preference by clicking the “Award into FD/GD” waiver. An award for a sequence into or on days off will be processed after all available reserves on a RAP have been utilized (CBA 12.K.2.e). Awards into GDs/FDs are at Crew Scheduling’s discretion.
Why would you use it?
- Maybe you are looking to time out and don't mind working a bit into a FD / GD if that means you are finished for the month.
- Maybe you are looking for a specific trip in Open Time that goes into an FD / GD.
If coming in from another sequence. Used to allow 2 sequences in a single calnedar day, separated by legal rest.
* May need to use other waivers to be awarded.
Why would you use this?
- Commuters looking to avoid spending the night in a hotel between sequences
- Maybe youare trying to time out and want to pack in as much time as possible.
- Maybe there is a specific sequence in Open Time that you would like, departing on the same day that you return from current sequence.
A Double Up is two sequences separated by 30 minutes between release and report within a 14 hour duty day.
A reserve re-questing a Double Up award through ROTD will need to select the “Allow Double Up” wavier to be considered.
Double up awards are only through ROTD for reserves and are processed in step 1 in the ROTD logic.
Waive Minimum Callout (LMCO 12.K.4.e)
Reserves who can report to the gate with less than the required callout time (2 hours/3 in co-terminals), may bid for trips in ROTD using this waiver. Aggressive Reserves who have used this waiver are processed before assigning to legal and available standbys.
Satellite Bidding in ROTD
- Open satellite sequences are awarded to Lineholders through TTS, followed by UBL.
- ROTA will not process satellite sequences
- ROTD will only award the trip.
- If the satellite sequence remains open during the daily process, Scheduling will modify the sequence with the appropriate deadheads from the main base and process back through the UBL, followed by ROTD for assignment
How do I bid for a satellite sequence?
You must bid in the “aggressive bids” or “standing bids” (ROTD) tab to have the opportunity to be awarded a satellite trip.
ROTD Results and Reading Reports
- RSVCOT
- Speakers
- They can't be assigned before the start of their RAP.
- Time you are looking at the report
- During ROTA processing? Groupings may change after ROTA award...
Assignment Sequence
The callout order is not exact. RSVCOT and time of the ROTD run can change the actual order.
- A 10-hour 2-day sequence opens. Ellie’s RSVCOT is 82.02. She is skipped for the assignment because it will put her over 90 hours.
- ROTD runs at 1530. Domestic sequence 24312, with a report time of 2130, has 2 open positions. ROTD assigns these to Hunter and Charles. Stephanie is ahead of them on the list but is a speaker and cannot be assigned a non-speaker sequence until her RAP begins.
Unavailable indicates the Reserve was not available for an assignment in the ROTD run. Reserves may show as unavailable if their RAP has ended; they are on a sequence assigned in a previous RAP; they are on legal rest; they are released from their RAP (i.e., sick, PO).
ROTD processes awards/assignments for reserves based on their RAP, grouping, clicks, seniority and legalities.
Awards/assignments are processed based on the following logic for sequences that open 2 hours or greater to departure (3 hours for Co-Terminal). These logic details can also be found on Crew Portal under the Report tab, ROTD-Daily Process (select employee number > additional details > logic details). Below is what you will find:
If the contract reference is bold, the reference applies to the logic where you were awarded/assigned.
- RSVCOT
- Speakers
- They can't be assigned before the start of their RAP.
- Time you are looking at the report
- During ROTA processing? Groupings may change after ROTA award...
Assignment Sequence
The callout order is not exact. RSVCOT and time of the ROTD run can change the actual order.
- A 10-hour 2-day sequence opens. Ellie’s RSVCOT is 82.02. She is skipped for the assignment because it will put her over 90 hours.
- ROTD runs at 1530. Domestic sequence 24312, with a report time of 2130, has 2 open positions. ROTD assigns these to Hunter and Charles. Stephanie is ahead of them on the list but is a speaker and cannot be assigned a non-speaker sequence until her RAP begins.
Unavailable indicates the Reserve was not available for an assignment in the ROTD run. Reserves may show as unavailable if their RAP has ended; they are on a sequence assigned in a previous RAP; they are on legal rest; they are released from their RAP (i.e., sick, PO).
ROTD processes awards/assignments for reserves based on their RAP, grouping, clicks, seniority and legalities.
Awards/assignments are processed based on the following logic for sequences that open 2 hours or greater to departure (3 hours for Co-Terminal). These logic details can also be found on Crew Portal under the Report tab, ROTD-Daily Process (select employee number > additional details > logic details). Below is what you will find:
If the contract reference is bold, the reference applies to the logic where you were awarded/assigned.
APFA Headquarters
1004 West Euless Boulevard
Euless, Texas 76040
M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108
Contract & Scheduling Desk
M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108
After-Hours Live Chat
Weekends / Holidays: 9:00AM - 5:00PM (CT)
Currently, no scheduled events...
APFA Headquarters
1004 West Euless Boulevard
Euless, Texas 76040
M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108
Contract & Scheduling Desk
M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108
After-Hours Live Chat
Weekends / Holidays: 9:00AM - 5:00PM (CT)
Currently, no scheduled events...
APFA Headquarters
1004 West Euless Boulevard
Euless, Texas 76040
M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108
Contract & Scheduling Desk
M-F: 9:00AM - 5:00PM (CT)
Phone: (817) 540-0108
After-Hours Live Chat
Weekends / Holidays: 9:00AM - 5:00PM (CT)
Currently, no scheduled events...